Exhibit Planning Details

Deadline Information


2 0 1 6
O c t o b e r  1 3          Booth cancellation on or before this date will forfeit 10% of the total booth fee


O c t o b e r  1 4          Booth cancellation on or after this date will forfeit 50% of the total booth fee


N o v e m b e r  1 5     Affiliate meeting space request information/forms will be emailed

 

D e c e m b e r  1 4     Sponsorship - first right of refusal is due
 

2 0 1 7
J a n u a r y  6           Ad reservations due for the printed Registration Brief (mailed w/ AOA Focus in Mar.)


J a n u a r y  6           Sponsored Breakfast/Lunch Symposium content is due (title, lecturer(s), desc.)


J a n u a r y  1 3        Ad materials due for the printed Registration Brief (mailed w/ AOA Focus in Mar.)


J a n u a r y  1 3        Booth cancellation on or after this date will forfeit 100% of the total booth fee


J a n u a r y  1 3        Final payments for booth space are due.


J a n u a r y  1 3       Online company description / profile due (enter online)


F e b r u a r y  2        Housing information will be available online at www.optometrysmeeting.org


F e b r u a r y  2 8     Exhibitor Service Manual will be sent via email from Freeman (also online)


M a r c h  3                Ad reservations due for the printed Registration Brief (May edition)


M a r c h  1 7             Ad materials due for the printed Registration Brief (May edition)


M a r c h  3 1            Company description/profile due (enter online for print profile for On-Site Program)


A p r i l  1                  Affiliate meeting space requests are due (price for space will go up after this date)


A p r i l  3                  Ad reservations are due for the On-Site Program


A p r i l  6                  Ad reservations are due for the AOA Focus — June issue


A p r i l  1 9               Ad materials are due for the AOA Focus — June issue


M a y  1                     Ad materials are due for the On-Site Program


M a y  5                    Signage materials are due, from companies that purchased signage


M a y  5                    Final deadline for promotional sponsorships (commitment and materials)


M a y  1 9                 Coupon submissions due (this is a free opportunity)


M a y  1 9                 Pre-registrant list request form due (includes mailing addresses only)


M a y  1 9                 Reservation deadline to purchase a flyer to place in the attendee’s tote bag


M a y  1 9                 Art due on all sponsored promotional items (like keycards, in-room drops, etc.)


M a y  2 6                 Sponsored tote bag flyers due to the AOA for approval (can email a PDF)


M a y  3 1                 Pre-registrant list will be e-mailed to those who requested it


J u n e  1                  4 , 0 0 0 printed flyers for tote bag are due to AOA St. Louis office


J u n e  2 0               Exhibitor installation/setup begins at 8:30am

 

J u n e  2 2               Exhibit Hall opens at 4pm